Gov_Travel_App/data/transportationRates.json

{
  "metadata": {
    "effectiveDate": "2025-10-01",
    "version": "1.0",
    "source": "NJC Travel Directive Appendix B",
    "lastUpdated": "2025-10-30",
    "notes": "Kilometric rates for personal vehicle use. All rates in Canadian Dollars (CAD)."
  },
  "kilometricRates": {
    "description": "Rates per kilometre for use of personal vehicle on government business",
    "modules": {
      "module1and2": {
        "name": "Modules 1 and 2 - Local and day travel",
        "rates": {
          "perKm": 0.68,
          "notes": "For travel within headquarters area or day trips"
        }
      },
      "module3": {
        "name": "Module 3 - Travel in Canada and Continental USA with overnight stay",
        "rates": {
          "tier1": {
            "description": "First 5,000 km per year",
            "perKm": 0.68
          },
          "tier2": {
            "description": "Over 5,000 km per year",
            "perKm": 0.58
          }
        }
      }
    },
    "additionalExpenses": {
      "parking": {
        "description": "Reasonable parking expenses",
        "reimbursable": true,
        "requiresReceipt": true
      },
      "tolls": {
        "description": "Highway tolls and ferry fees",
        "reimbursable": true,
        "requiresReceipt": true
      },
      "tunnel": {
        "description": "Tunnel fees",
        "reimbursable": true,
        "requiresReceipt": true
      }
    }
  },
  "trainTravel": {
    "description": "Rail travel within Canada and USA",
    "policy": {
      "domesticCanada": {
        "class": "Economy class",
        "provider": "VIA Rail or equivalent",
        "notes": "Business class may be authorized with approval"
      },
      "usa": {
        "class": "Economy class",
        "provider": "Amtrak or equivalent",
        "notes": "Business class may be authorized with approval"
      },
      "businessClassCriteria": {
        "duration": "Extended travel periods",
        "workRequirement": "Need to work during travel",
        "authorization": "Requires prior approval"
      }
    },
    "commonRoutes": {
      "ottawaToMontreal": {
        "distance": 200,
        "estimatedCost": {
          "economy": 45,
          "business": 90
        },
        "provider": "VIA Rail"
      },
      "ottawaToToronto": {
        "distance": 450,
        "estimatedCost": {
          "economy": 85,
          "business": 170
        },
        "provider": "VIA Rail"
      },
      "torontoToMontreal": {
        "distance": 550,
        "estimatedCost": {
          "economy": 95,
          "business": 190
        },
        "provider": "VIA Rail"
      },
      "vancouverToSeattle": {
        "distance": 230,
        "estimatedCost": {
          "economy": 55,
          "business": 110
        },
        "provider": "Amtrak Cascades"
      }
    }
  },
  "comparativeAnalysis": {
    "description": "When choosing transportation mode, consider:",
    "factors": [
      "Total cost (transportation + time)",
      "Travel duration",
      "Accommodation needs",
      "Meal allowances during travel",
      "Work productivity during travel",
      "Environmental impact"
    ],
    "costComparison": {
      "ottawaToToronto": {
        "flight": {
          "cost": 250,
          "duration": "1 hour flight + 2 hours airport",
          "notes": "Fastest option"
        },
        "train": {
          "cost": 85,
          "duration": "4-5 hours",
          "notes": "Can work during travel"
        },
        "vehicle": {
          "cost": 306,
          "calculation": "450 km × $0.68/km",
          "duration": "4.5-5 hours",
          "notes": "Plus parking, tolls"
        }
      }
    }
  },
  "vehicleInsurance": {
    "description": "Insurance coverage for personal vehicles on government business",
    "coverage": {
      "liability": "Covered by government if employee has minimum provincial insurance",
      "collision": "Employee responsible for deductible",
      "comprehensive": "Employee responsible for deductible"
    },
    "requirements": {
      "minimumInsurance": "Must maintain minimum provincial/territorial insurance",
      "proof": "May be required to provide proof of insurance",
      "condition": "Vehicle must be in safe operating condition"
    }
  },
  "calculationExamples": {
    "example1": {
      "scenario": "Day trip Ottawa to Kingston (180 km each way)",
      "calculation": {
        "totalDistance": 360,
        "rate": 0.68,
        "totalCost": 244.80,
        "formula": "360 km × $0.68/km = $244.80"
      }
    },
    "example2": {
      "scenario": "Multi-day trip with 2,000 km total",
      "calculation": {
        "totalDistance": 2000,
        "rate": 0.68,
        "totalCost": 1360.00,
        "formula": "2,000 km × $0.68/km = $1,360.00",
        "notes": "All at tier 1 rate (under 5,000 km/year)"
      }
    },
    "example3": {
      "scenario": "Trip after already driving 5,500 km this year, new trip is 1,000 km",
      "calculation": {
        "totalDistance": 1000,
        "rate": 0.58,
        "totalCost": 580.00,
        "formula": "1,000 km × $0.58/km = $580.00",
        "notes": "At tier 2 rate (over 5,000 km/year)"
      }
    }
  },
  "specialConsiderations": {
    "winterTravel": {
      "recommendation": "Consider safety and weather conditions",
      "allowances": "Additional travel time may be justified"
    },
    "remoteLocations": {
      "recommendation": "Personal vehicle may be necessary if no public transit",
      "considerations": "Check accommodation parking availability"
    },
    "multiplePassengers": {
      "carPooling": "Kilometric rate covers multiple passengers",
      "efficiency": "Cost-effective for group travel"
    }
  }
}